mrdoc, I've PM'ed you so we can get you your ballot ID.
braveduck said:
BCA have had my correct email a long time and I got notification for the last ballot .My wife has had to request one and she got notification of the last ballot !
mrodoc said:
I have had the same email address for more than twenty years. Didn't get voting code.
This is very likely the case for some of our members unfortunately, and for this I apologise. This issue highlights the importance of the membership management overhaul that we're currently undertaking.
At the moment the person sending the ballots has to trust the data given to them by the person who manages membership, who themselves has to trust the data given to them by the clubs. Firstly, this is done entirely on spreadsheets, so the potential for error is high. Secondly, we ultimately have to trust our member clubs. If one year a club does not give us a members email address then we must assume that is because the member doesn't want us to have it. We used to use BCA Online to allow members to bypass their clubs and give us their email addresses anyway, but BCA Online has been out-of-service for more than a year now.
The difficulty now is: how do we contact members to get them their Ballot IDs so that they can vote if we don't have their email address? We can't assume that we have their permission to use the same email address that they used last year, because their club have told us that they are not contactable by email. What we did is posted about it on UKCaving, Facebook, Twitter, and our Website, and then send an email to all club secretaries asking them to distribute to their members that they should have received a Ballot ID and if not to get in touch with the BCA to resolve this.
Given the circumstances I feel that we've tried pretty hard to reach all our members one way or another (even looking on UKCaving for members who have had difficulty).
On which note; if you haven't yet received a Ballot ID please email
returning-officer@british-caving.org.uk and if you do not get a response within 24 hours please contact
it@british-caving.org.uk.