The problem has been, as I understand it, that a whole load of procedures were "taken over" from the days of NCA and were understood to be how BCA was to operate. This was never clarified and, when it came down to checking, there was nothing in writing or properly recorded anywhere. Damian and other BCA Secretaries had tried to codify this in the Manual of Operations (which is actually online) but this is a work in progress and so far doesn't cover everything.
Robin, as Acting BCA Secretary, had asked for my help in untangling this because some past NCA AGM, Council and Special Committee papers are held at the British Caving Library. (All BCA Minutes, etc. and the Manual of Operations are online but the NCA ones are not.) Unfortunately, when I came to search through I found that not all the NCA paperwork was at BCL and I was unable to help. Hence Robin has been put in the difficult position of not knowing if there existed any official direction but has been trying to work on past precedence as far as he could.
One thing this does demonstrate is that it is vital to have clear, written procedures in the form of a comprehensive Manual of Operations to cover all the business which is not in the Constitution. No Constitution can cover everything at the time it is written - for instance, we could not have foreseen the rise of internet communications which can now take the place of writing on paper - but you can't amend the Constitution every time you come across this sort of thing. Amending the Constitution is a formal procedure and requires careful consideration of all the implications so it probably needs to be done from time to time. However, a sensible Manual of Operation (or Standing Orders) can be kept up to date and can be consulted where there are queries about procedures. One of the things the new Secretary will have to deal with fairly urgently is to work through the existing Manual and see where it needs amending or clarifying. It is in no-one's interests to be falling out over matters of procedure when we should be concentrating on major issues.