Author Topic: The DCA - Who are we and what do we do?  (Read 577 times)

Offline DCA

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The DCA - Who are we and what do we do?
« on: August 16, 2021, 10:40:01 am »
In the past, most people came into caving and mine exploration via an established caving club. With a greater number of individuals coming into the sport via social media groups, we have been more aware that not everyone knows what the Derbyshire Caving Association is and what we do. We're not a caving club, or cave owners and are certainly not the cave police. We are here to support cavers in gaining or maintaining safe access to cave and mine sites. Our remit includes anchor installation, landowner liaison & access negotiations, conservation work, securing sites from accidental public entry and much more. We're just a bunch of volunteers working together for cavers of all backgrounds.
We'll be highlighting specific areas of what we do for cavers over the coming weeks. The hope is to shine a light on ourselves and raise some awareness both to new cavers and those outside of traditional caving circles. Keep your eyes peeled for the first instalment soon.
https://www.thedca.org.uk/
Derbyshire Caving Association

Offline DCA

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Re: The DCA - Who are we and what do we do?
« Reply #1 on: August 16, 2021, 10:49:37 am »
PROJECTS

Our closer look at some of the DCA volunteers and activities begins with the projects area. From shaft capping to digging open new entrances, DCA projects are varied, rewarding, social and generally great fun. We've updated the website with a more info about at this area of what we do:
https://www.thedca.org.uk/projects
Derbyshire Caving Association

Offline DCA

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Re: The DCA - Who are we and what do we do?
« Reply #2 on: September 18, 2021, 08:50:41 am »
ANCHORS

One of the core roles we play in the region is installing and maintaining resin-fixed anchors as part of the BCA's national anchor installation scheme. We've placed hundreds of resin anchors in venues across the region for cavers to use. This is all funded by your BCA membership.
To learn more about where and how we install anchors, visit the Equipment page of the DCA website.
If you think a venue would benefit from new or additional resin anchors then do get in touch or come along to our next meeting.

https://www.thedca.org.uk/equipment
Derbyshire Caving Association

Offline DCA

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Re: The DCA - Who are we and what do we do?
« Reply #3 on: October 09, 2021, 12:32:08 pm »
CONSERVATION

As the Conservation Officer for DCA my role as interesting as the caves that lay below us.  My job is to work to promote cave conservation and identify conservation work being done in the field. Working closely with other statutory agencies we help with projects that may be on SSSI sites. I might be helping the access or project officers to aid in cave clean up, replace locks, checking atmospheric conditions within caves and mines or capping shafts for safety concerns.
Conservation is a rich topic which includes inspecting habitat as well as the protection of geological features.  Currently we are working to encourage cavers to participate in the Cave Monitoring Scheme to ensure that moving forward we all work to protect these very special areas for future cavers. Education is key and through the DCA I am lucky enough to work with other dedicated professionals. The DCA welcomes information about any conservation issues that might arise in regards to caving.
Victoria - DCA Conservation Officer

https://www.thedca.org.uk/conservation-access
https://www.thedca.org.uk/sssi-monitoring

Also, you can help DCA and win a voucher for Starless River. For details see: https://www.thedca.org.uk/sssi-monitoring/sssi-competition
Derbyshire Caving Association

Offline DCA

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Re: The DCA - Who are we and what do we do?
« Reply #4 on: Yesterday at 07:45:46 pm »
THE EXECUTIVE

As a Regional Caving Council, the Derbyshire Caving Association needs to be accountable to its membership, and to the wider caving community, in terms of what we do and how we go about doing this, and our sources of funding. DCA is run by a council of officers, the list of officers is below:
Chair, vice-chair, secretary, treasurer, access officer, conservation officer, project officer, equipment, cave registry secretary, training, newsletter / publications, publications sales, membership secretary.
If you looked at us as a business model, the officers each run their individual areas (departments within a business world) and report to the board meeting. The board meetings in DCA’s case are our three council meetings in a year and the AGM for the election of officers, constitutional matters, and other general meeting business. Each officer produces a report for the council meetings based on their activities throughout the period between the meetings and an annual report for the AGM.
All officer positions are voluntary. As the volunteers tend to have day jobs and other interests that take up their time, they can only do what they can do. Volunteers are allowed to claim travelling expenses if they wish.
The chair, secretary and treasurer are the executive team, their role is to keep the administrative side of the association running, liaising / working with the other officers in their duties.
Chair:
The chair’s role is to convene, chair and endeavour that the correct procedures and conduct at meetings are adhered to. Ensure that agenda items are given due time and attention, and that discussions and any actions arising are duly recorded. Encourages promotion of the DCA and fosters good relationships with caving clubs and other organizations. Endeavours to ensure the Group fulfils its responsibilities and obligations to affiliated organizations and national caving bodies and maintains good levels of communication and feedback on relevant issues to the membership. Leading the Group forward and looking to the future.
Secretary:
The secretary looks after the communication between our members whether this is incoming or outgoing communication. Prepare, and issue Agendas for all meetings. Produce the officer reports, issue to all members, and take minutes at all meetings. Distributes documents to all members. Deal with incoming and outgoing, day to day correspondence whether this is via post, email etc.
The chair and secretary work together to arrange these meetings in whatever format they happen in. Meetings have been traditionally in a meeting location, so booking the meeting location, arranging refreshments, attendance list, prints of the agenda, officer reports, previous minutes etc. However, due to COVID, the traditional method of arranging meetings went out of the window, we reverted to online meetings and the main task being arranging the online platform and starting the meeting. The tasks of preparing the agendas, collating the officer reports, communicating this information with the membership, and finally collating the minutes is the norm.
The meetings are recorded in written format by the secretary, they show the association’s decisions and can be referred to as and when required.
Membership Secretary:
Our association is made up of club and individual members. On a yearly basis, the membership is renewed, and tasks need to be undertaken to ensure the continuation of our members benefits. Keep the membership lists up to date for the categories of membership. Deal with membership application queries for membership.
Treasurer:
The treasurer role is to be accountable for the association finances, ensure the transactions are recorded, bank accounts are monitored, accounts are presented to the meetings. The association accounts need presenting to BCA in a pre-determined format, as BCA provide DCA with most of our funding.
DCA also has a representative on BCA Council, somebody tends to be appointed from the executive.

Derbyshire Caving Association

 

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